If you are feeling overloaded at work, or stressed out at home simply because there is “too much to do” then you are not alone
Sometimes it is difficult to balance the needs of work with those of your partner, family, or even your own needs, hobbies and interest
The good news is that you can effectively increase productivity and alleviate unnecessary stress by adopting sound time management skills. If you’re feeling overwhelmed , it’s time to make some changes.
The following highly effective time management techniques can help you settle into a productive routine and reduce stress from your daily activities. Try them all to see what works best for you.
Keep a Journal.
You’re more apt to uncover time-wasting activities when they’re written down.
Keep a daily work-flow journal to evaluate how you’re spending your time both at work and at home
- Are you going to too many meetings at work?
- Are you actually working too many hours?
- Do you actually waste time on unnecessary activities without even realizing it?
Review your journal from time to time and take steps to cut out anything which is unnecessary
Schedule Your Day.
At the end of each workday spend 5 minutes and write out a list of tasks to complete for the next day and prioritize it by spending some time rearranging the tasks from the most to least important.
For the most important tasks put an entry in your diary and if you can set a “do not disturb” during that time.
This is useful at home as well as work – if you are cleaning the bathroom then don’t answer the phone when you have the toilet brush in your hand
Set a Time Limit and Split the Task
Set a time frame for portions of the work.
For example, if you need to input figures into a PC and file the paperwork, perform the data entry today and save the filing for tomorrow.
Close the office door, shut off the cell phone and close down the browser.
Every second you spend away from your planned day means less work is getting done.
Say No and Stick to Your Plan.
Don’t take on any new clients until you’ve taken care of existing customers. Politely decline and relate why it’s impossible to deviate from your plan.
Take Necessary Breaks, Often.
Sitting hunched over a desk, staring at a computer screen can take a toll on anybody. Learn to get up and walk away as needed. Grab a drink, stretch, or step outside for some fresh air. These simple activities will counteract stiffness and neck strain.
Challenge Your Abilities.
Use a timer set for short spurts of time (about 10-15 minutes) and work feverishly to beat the clock. Sometimes all we need is a little challenge to get us motivated and keep on track.
Break Bigger Tasks Into Smaller Jobs.
Plan out a weekly schedule where bigger tasks are divided into smaller jobs. Delegate a portion of the work to a virtual assistant. This allows you to chip away at larger projects.
Outsource the Work.
It’s not imperative that you do everything. Share the workload with others. Internet markets often outsource to-do lists to a third party; learn to do the same.
Enroll in a Time Management Course.
Time management skills are a result of great organization and implementation skills. If you need lack in one or the other, seek outside training. A time management class can make a big difference.
You can easily reduce stress and build productivity with these highly effective time management techniques.
Some may work better than others, but you can neglect the ones you don’t care for and rearrange the rest to suit your daily needs.